Data protection legislation has changed with the introduction of a new Data Protection Act, implementing the EU General Data Protection Regulation (GDPR). You have greater powers to protect your own privacy, and there is greater responsibility on those processing your data for any purpose. The following is to explain your rights and give you the information you will be entitled to under the new Act.
1. The identity and contact details of MHCLG and Cabinet Office and our data protection officers
The Ministry of Housing, Communities and Local Government (MHCLG) and Cabinet Office are the data controllers. The Data Protection Officer at MHCLG can be contacted at firstname.lastname@example.org and the Data Protection Officer at Cabinet Office can be contacted at email@example.com
2. Why we are collecting the data
We collect your data for the following purposes:
- We hold your name, email address and postcode for the purpose of keeping you updated on the Northern Powerhouse. We will use it to contact you by email. We will not contact you for any other purpose without your clear, specific consent.
- We track usage of this website using small data files known as cookies. The cookies are not used to identify you personally, they are used to remember settings and information you have already provided so that you don’t gave keep entering them and measuring how you use the website so that we can make sure it meets your needs. Find out more about our cookie use.
3. Legal basis for processing the data
Data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies in this case is that you give us your clear consent for us to process your personal data for this purpose.
4. With whom we will be sharing the data
Your data will be accessible to the data controller but will not otherwise be shared.
Your contact data will be stored and accessed via a secure MailChimp account
5. For how long we will keep the personal data, or criteria used to determine the retention period.
Your contact details will be held until you request that we delete it or when we no longer need to contact you about this topic.
6. Your rights, e.g. access, rectification, erasure
The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:
- know that we are using your personal data
- see what data we have about you
- tell us you no longer consent to us having or using your data
- have your data corrected, and to ask how we check the information we hold is accurate
- have your data deleted
- object to this use of your data
- complain to the ICO (see below)
7. Sending data overseas
We use a service called MailChimp to handle the sending of alerts and information packs by email, which is operated by The Rocket Science Group, based in Atlanta, U.S.A.
MailChimp participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. It is committed to subjecting all Personal Information received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield website
Emails sent from MailChimp contain both HTML and plain text versions. If you choose to view the messages in HTML mode, these contain small tracking codes to help us evaluate the usefulness of the material we are sending. Operationally, we do not review this data at individual level, only as aggregated scores.
Full privacy information relating to MailChimp
8. Automated decision making
We will not use your data for any automated decision making
9. Storage, security and data management
Your data will be stored in a password-protected account on MailChimp, following their privacy policies.
10. Complaints and more information
When we ask you for information, we will keep to the law, including all new legislation coming into force.
If you are unhappy with the way the department has acted, you can make a complaint
If you are not happy with how we are using your personal data, you should first contact firstname.lastname@example.org.
If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:
The Information Commissioner’s Office
Telephone: 0303 123 1113 or 01625 545 745